Operations Coordinator

The Brennan Center for Justice at NYU School of Law is a nonpartisan law and policy institute that seeks to improve the systems of democracy and justice in the United States. We work to hold our political institutions and laws accountable to the American ideals of democracy and equal justice for all. Among our core priorities, we fight to protect voting rights, end mass incarceration, strengthen checks and balances, and preserve constitutional protection in the fight against terrorism. Part think tank, part advocacy group, part cutting-edge communications hub, we start with rigorous research. We craft innovative policies. And we fight for them — in Congress and the states, the courts, and in the court of public opinion.
Position Overview:
We are seeking an energetic, motivated, and well-organized Operations Coordinator to join our Finance & Operations Team. The Brennan Center maintains a busy office of approximately 170 staff and 40 interns. The Operations Coordinator plays a vital role in office operations. In addition to receptionist responsibilities, working the front desk (answering phones, etc.), the Operations Coordinator will collaborate with internal stakeholders and external vendors and service providers to ensure the office runs smoothly.
The Operations Coordinator is a Projects and Finance & Operations team, managed by the Manager of Administration and Special Projects, and works closely with the Office Manager.
Note: This position is in-office 5 days/week and based at our headquarters in New York City.
Responsibilities:

• Answers phones and greets guests, interacting with Center’s allies, donors, and interested members of the public.

• Supports projects managed by the Manager of Administration and the Office Manager. 

• Manages supplies, inventory, purchasing, and distribution.

• Assists in the upkeep of the office, including the coordination of repairs and special maintenance items, (i.e., HVAC maintenance, cleaning staff, other vendors) when necessary.

• Liaises with building management and security to address office needs.

• Supports training and onboarding processes.

• Trains and oversees interns and temporary workers in performing office administration and receptionist responsibilities. 

• Supports office morale events and activities (i.e., holiday parties, summer picnic, etc.) 

Qualifications:

• A bachelor’s degree, or equivalent mix of education and pertinent experience.

• 2-3 years of experience working in an office environment.

• Excellent phone etiquette. 

• Excellent interpersonal and communication skills.

• Keen attention to detail and an ability to multitask. 

• An openness to evolving responsibilities.

• Proficiency in Microsoft 365 and Outlook and familiarity with business machines and technology.

• Ability and willingness to lift heavy boxes (up to 50 lbs) and office equipment, as needed. 

• An interest in the work of the Brennan Center. 

• Sense of humor. 

The Brennan Center is committed to advancing Diversity, Equity, and Inclusion in the workplace. We continuously work with our staff to find new ways to increase diversity and to build and cultivate an inclusive and equitable work environment, where everyone can be their true self and feel a strong sense of belonging. As such, we seek to hire employees who have a commitment to and/or experience with diversity, equity, and inclusion. In addition, we expect employees to participate/contribute with DEI initiatives or activities with recruitment, retention, and workplace culture.
Applications:
Applicants will be interviewed on a rolling basis, and decisions will be made as soon as appropriate candidates are identified. To apply, please visit and upload the following application materials: (1) cover letter, (2) resume, and (3) contact information for three references. Applications without all the previously listed materials will not be considered. We prefer applications to be submitted through our website.
If you have difficulty with the online system, you may send your application by e-mail to: [email protected] with “Operations Coordinator” in the subject line, after registering in the online system. Please no calls or faxes.
Compensation and Benefits:
The salary range assigned for this position is $57,000 - $61,000. We determine our salary ranges based on market competitiveness and internal equity for each job. The salary offered to a selected candidate will be contingent upon the candidate’s experience, education, and qualifications, along with internal equity considerations. Additionally, we offer a very robust and competitive array of benefits such as a generous time off program, 401k plan, comprehensive health insurance (medical, dental, and vision), and wellness and office perks.
In addition, this position is part of a bargaining unit represented by the National Organization of Legal Services Workers, UAW local 2320. 
Note: The Brennan Center is committed to public health and to the safety and wellbeing of our colleagues and visitors. As such, we have adopted a policy requiring all employees working in the New York and Washington, DC offices to be vaccinated against COVID-19, including having a booster, or to meet the legal guidelines for an exemption.