Office Operations Manager

Overview

Chronograph was founded to bring next-generation technology to private capital markets. Through our suite of cloud-based analytics and data management solutions, we help many of the world’s largest and most sophisticated venture capital, private equity, and credit funds understand their investment performance in unprecedented detail, with over $20 trillion of AUM monitored via our solution suite. 

At Chronograph, we get to go “behind the scenes” and work directly with investors who are driving some of the most impactful changes across high growth start-ups, global infrastructure and renewable energy, growth equity, and all other private capital strategies. The firm is backed by The Carlyle Group, Nasdaq Inc., and Summit Partners, and has seen continuous rapid growth since its founding in 2016.

The Opportunity

Join a high performing, collaborative, and innovative team with a market-leading technology product suite. We are seeking a highly organized and self-starting Office Operations Manager to join our People team at our global headquarters, located at Domino Park in Williamsburg, Brooklyn. 

As the Office Operations Manager at our global HQ, you will coordinate and help oversee office operations, procedures, and resources to maintain and improve our organization’s home. In addition, you will perform a range of general administrative support activities to assist our Leadership Team as needed. This position will report to the SVP of People, with engagement across the organization. 

This role requires you to be in our Williamsburg office 5 days per week, with some flexibility.

As an Office Operations Manager at Chronograph, you will:

• Take full command of all daily office operations, guaranteeing a seamless, efficient, and highly professional workplace where both the organization and staff thrive in an environment that is not only functional but also engaging and inspiring.
• Meticulously manage kitchen and common areas by optimizing waste disposal, coordinating dishwashing, and upholding the highest standards of cleanliness, hygiene, and efficiency.
• Own all office and kitchen re-stocking and order placement.
• Serve as the first point of contact for office visitors, delivery personnel, vendors and building management. 
• Coordinate with facility services for maintenance, repairs, and safety compliance.
• Manage relationships with vendors and service providers, including negotiating contracts and service agreements.
• Assist with or manage special projects and ensure they are completed on time and within scope.
• Coordinate office space, building requirements, logistics, and more for Chronograph’s quarterly Team Week events. 
• Work with a variety of departments to coordinate staff activities such as onsite/offsite lunches, team building outings, volunteer activities, social engagements and holiday celebrations.
• Serve as a liaison with internal staff at all levels.
• Support other Senior Leaders on projects as needed.
• Prepare agendas and briefing materials for meetings as needed to support the Leadership Team.

You will be successful in this role if you have:

• An almost obsessive drive for meticulous organization, a commitment to cleanliness, an acute eye for even the smallest detail, and a relentless pursuit of perfection and refinement.
• Strong administrative and professional skills, including proactiveness, flexibility, and experience independently coordinating and prioritizing multiple work streams, often with competing deadlines. 
• A can-do attitude and strong problem solving skills regardless of ambiguities or challenges.
• Effective professional communication style, particularly with executives, clients, and senior level staff.
• Strong computer literacy and proficiency with Google Suite and/or Microsoft Office.
• Sensitivity toward cultural diversity and an ability to work across various regions of the world.

Nice-to-haves:

• Experience with C-level support.
• Bachelor’s Degree, or equivalent combination of education, training and experience.
• Two (2) to four (4) years plus of Executive Assistant and Office Management experience.

Even if you do not meet all criteria, we would still encourage you to apply! Chronograph offers an entrepreneurial environment where you will be able to proactively identify opportunities to strengthen our operations. 

Why Join Chronograph?

We value creativity, open communication, cutting edge technology, striving for excellence in all things – and having fun along the way. We want you to be happy here for the long-term.

We offer:

• Competitive salary 
• 401k
• Unlimited and flexible vacation
• Generous health benefits
• Team week events in HQ (Brooklyn, NY) three times annually for all employees
• Fully-paid parental leave
• ...and more! 

Chronograph is committed to promoting a diverse and inclusive culture, and we welcome applicants from all backgrounds. If you’re a passionate team player who wants to have an outsized impact on a diverse and dynamic team, we’d love to hear from you!