Executive Assistant - Legal Affairs

Description and Requirements

MetLife, through its subsidiaries and affiliates, is one of the world's leading financial services companies, providing insurance, annuities, employee benefits and asset management to individual and institutional customers. We're united by our purpose to help our customers and each other create a confident future; we're guided by empathy; and we're inspired by each other to make a difference in the lives of our coworkers, customers, communities, and the world at large. At MetLife, it's #AllTogetherPossible. Join us!
Legal Affairs - Building confident futures is at the center of all our work at MetLife. In Legal Affairs, that means empowering our trusted advisors and advocates to focus on what's possible while safeguarding MetLife's global interests. Collaborating with each other and our businesses around the globe, we support innovative solutions while protecting our customers, employees, communities, and shareholders. And we work in an environment founded on integrity, trust, candor, and respect, where new challenges and diverse perspectives are encouraged and celebrated.
We are seeking a highly motivated Executive Assistant to primarily provide administrative support to a Senior Vice President or senior leader, his/her direct reports as needed, as well as other attorneys across our legal department as needed. This is a great opportunity to join a team of experienced attorneys and legal support professionals. Success in this role is dependent on the development of positive working relationships with a wide range of colleagues both within and outside of the Law Department. The successful candidate will demonstrate excellent technology proficiency, attention to detail, strong interpersonal skills, and the ability to exercise sound judgement with all tasks. This person will support various areas within Legal Affairs, depending on business needs.

• Collect, draft, and analyze documents providing multifaceted information efficiently.
• Respond to requests from clients, external examiners, government agencies, regulatory authorities and/or other parties with attorney supervision.
• Compile, analyze and summarize information for attorney review.
• Perform document review and assist with due diligence.

• Assist attorneys and stakeholders in a variety of projects participating in meetings and
• Highly collaborative, professional partner with the ability to work as a team player and mutually support and work effectively with individuals at all levels of the organization.
• Must manage own performance independently and effectively with excellent time management skills.
• Superior prioritization, organization, proofreading, and office administration skills.
• High degree of initiative and the capacity to anticipate the needs of professionals.
• Highly proficient in MS Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, eDocs, SharePoint, Workshare Compare; ability to troubleshoot basic software issues and learn new systems quickly.
• Workload management: manage multiple assignments with a strong focus on attention to detail, organization and prioritization.
• Proactively find solutions to issues with an ownership mindset.
• Calendar management involving internal and external stakeholders using Outlook and scheduling tools.
• Interface with executive assistants of senior leaders, at all levels of the organization, both within and outside of the company.
• Demonstrate judgement in prioritizing meetings and managing calendars effectively by gaining knowledge of business priorities.
• Provide administrative assistance to attorneys and other team members as needed.
• Assisting with department project as needed, using judgment to make decisions, within the scope of responsibilities and other work-related duties as assigned.
• Prepare high-quality, accurate documents, memos, presentations, reports, and charts.
• Work with various tools, including matter management and ebilling, expense reports, and other platforms.
• Work on special projects and assignments as requested.
• Attend and participate in meetings and events as required.
• Arrange business travel - including airlines, hotels, and transportation - and take initiative to collect travel receipts and submit expense reimbursement requests promptly.
• Answer telephones and direct inquiries to appropriate parties for prompt and efficient resolution
• Maintain documents and records in accordance with administrative and record retention policies.

• Prepare reports for management, create, and maintain files and databases.
• Work with outside counsel to coordinate activities and review bills.
• Point of contact for stakeholders responding to requests for quick resolution escalating complex requests to attorneys.
• Perform additional duties as assigned.

Required:

• Minimum of 3 - 5 years administrative experience supporting multiple leaders.
• Strong computer skills, including Microsoft Word Office Suite (Word, Outlook, Excel, PowerPoint, and Adobe) SharePoint
• Exceptional written and verbal communication skills.
• Must always demonstrate a high level of confidentiality.
• Excellent organization, time management, and multi-tasking skills required.
• Ability to execute with urgency and agility.
• Strong record of success collaborating with diverse personalities.

Preferred:

• Law firm or legal department experience.
• Ability to foster trusting relationship with clients and always ensure confidentiality.
• Positive, proactive, and able to adapt to changes in the work environment.
• Strong oral and written communication skills, including the ability to draft well-written correspondence.
• Detail oriented work focus with a commitment to accuracy and quality balanced with timeliness.
• Candidate should work well in team environments.
• Demonstrate the ability to maintain professionalism under pressure.

The salary range for applicants for this position is 59900 - 79900.

Our U.S. benefits address holistic well-being with programs for physical and mental health, financial wellness, and support for families. We offer a comprehensive health plan that includes medical/prescription drug and vision, dental insurance, and no-cost short- and long-term disability. We also provide company-paid life insurance and legal services, a retirement pension funded entirely by MetLife and 401(k) with employer matching, group discounts on voluntary insurance products including auto and home, pet, critical illness, hospital indemnity, and accident insurance, as well as Employee Assistance Program (EAP) and digital mental health programs, parental leave, volunteer time off, tuition assistance and much more!

Recognized on Fortune magazine's list of the 2024 "World's Most Admired Companies" as well as the 2024 Fortune 100 Best Companies to Work For ®, MetLife , through its subsidiaries and affiliates, is one of the world's leading financial services companies; providing insurance, annuities, employee benefits and asset management to individual and institutional customers. With operations in more than 40 markets, we hold leading positions in the United States, Latin America, Asia, Europe, and the Middle East.
Our purpose is simple - to help our colleagues, customers, communities, and the world at large create a more confident future. United by purpose and guided by empathy, we're inspired to transform the next century in financial services. At MetLife, it's #AllTogetherPossible . Join us!
Equal Employment Opportunity/Disability/Veterans
If you need an accommodation due to a disability, please email us at [email protected]. This information will be held in confidence and used only to determine an appropriate accommodation for the application process.
MetLife maintains a drug-free workplace.
59900 - 79900
#BI-Hybrid