Coordinator

SUMMARY
This job is responsible for providing moderately complex administrative and clerical support to management. Provide support to the Corporate Physical Security department including coordination of training, reporting, system implementation, vendor relationships, integration, and assistance in budget preparation and in defining project goals and timelines. Work with other members of the security group to understand and suggest improvements to the security environment. Manages schedules, appointments, travel, meetings, conference calls, etc. May coordinate interdepartmental activities in the absence of the assigned manager to support the smooth operation of the system or department.
MAJOR DUTIES AND RESPONSIBILITIES

• Actively and consistently support all efforts to simplify and enhance the customer experience.
• Provides moderately complex administrative and clerical support.
• Prepares, maintains, and processes confidential information and correspondence including memos, reports and proposals with high degree of accuracy and timeliness.
• Copies and distributes correspondence appropriately.
• Produces moderately complex reports, graph and charts.
• Coordinates travel arrangements for management.
• Prepares and coordinates on/off site meetings and events including hotel arrangements, catering, audio/visual needs, etc.
• Provide support to physical security projects as needed.
• Manage the data and files of Corporate Physical Security as well as organize and maintain information on the Division specific SharePoint site.
• Maintain the ability to utilize CPS online tools to include iSight, Cherwell and SharePoint and others to support CPS Division.
• Provide administrative support to Investigators, Physical Security Specialists and Managers in all areas needed such as creating presentations, manipulating data using spreadsheets, providing metrics to leadership.
• Review all invoices associated with the physical security program for correct coding and precise billing and process timely and accurately within Ariba.
• Perform other administrative duties as requested in support of CPS.

REQUIRED SKILLS/ABILITIES and KNOWLEDGE
Required Skills/Abilities and Knowledge

• Ability to read, write, speak and understand English
• Ability to prioritize and organize effectively
• Proficiency in Microsoft Office products
• Attention to detail
• Communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner
• Ability to learn and comprehend physical security access management systems
• Ability to learn and comprehend roles based access concepts
• Ability to show sound judgment, independence and initiative to accomplish job duties
• Ability to work independently in a fast paced environment

Required Education
High school diploma or equivalent experience in a field that develops the skills required for the functions and responsibilities of the position
Required Related Work Experience and Number of Years
Experience in a corporate environment in a customer service, administrative role - 1-3
PREFERRED QUALIFICATIONS
Preferred Skills/Abilities and Knowledge
Working knowledge of Ariba
Working knowledge of Cherwell
Working knowledge of i-Sight
Working knowledge of RS2 Access Management System
Working knowledge of Microsoft Office including SharePoint and 365
Preferred Education
Bachelor's degree
Preferred Related Work Experience and Number of Years
WORKING CONDITIONS
Office environment
GSE103 2024-41065 2024
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A qualified applicant's criminal history, if any, will be considered in a manner consistent with applicable laws, including local ordinances.
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