Billing Manager

In 2016, we founded Provi as an innovative ordering solution, aimed to disrupt the  alcohol industry with a product that would move beyond the constant chaos: the texts, paper stacks, missed phone calls and lost communication that has dominated the purchasing workflow between buyers and distributors for decades.

Today, Provi is better than ever. We’ve created a best-in-class ordering solution that better connects beverage alcohol professionals across 35 states and growing, with more than 750,000 product listings that make up the most expansive and trusted database of U.S. distributor portfolios.

If selected for a position in either Chicago or Austin*, you'll enjoy a hybrid work arrangement, allowing you to spend two days a week working from our office. Additionally, we provide an accommodation process for those who may require full remote work.

The AR and Billing Manager is a key role responsible for overseeing the Accounts Receivable and billing functions, with a specialized focus on the unique challenges and intricacies associated with subscription-based revenue and deferred revenue. This role involves leading a team, ensuring accurate and timely invoicing, overseeing collections, and reporting. The AR and Billing Manager plays a crucial role in maintaining financial stability and ensuring compliance with accounting standards.

What you'll be doing

• Lead and mentor the AR and billing team, fostering a collaborative and high-performance work environment.
• Oversee the accurate and timely creation and distribution of invoices, ensuring compliance with company policies and industry regulations.
• Collaborate with cross-functional teams to address billing discrepancies and improve billing processes.
• Monitor accounts receivable aging, implementing effective credit and collection policies.
• Collaborate with customers and internal teams to resolve billing-related inquiries and disputes.
• Develop and maintain a comprehensive understanding of deferred revenue principles, including ASC 606.
• Implement robust reconciliation processes to verify the accuracy of recorded revenues, including deferred revenue.
• Work closely with accounting and finance teams to investigate and resolve any discrepancies.
• Review customer contracts to ensure proper accounting treatment for revenue recognition and deferred revenue.
• Provide guidance to sales and legal teams on contract structures aligned with accounting policies.
• Ensure compliance with accounting standards related to revenue recognition.
• Serve as a key point of contact during audits, providing necessary documentation and support.
• Generate and analyze reports related to accounts receivable, billing, deferred revenue, and revenue reconciliation.
• Generate and analyze reports specific to SaaS metrics, such as Monthly Recurring Revenue (MRR) and Annual Recurring Revenue (ARR).
• Implement and enhance processes for managing subscription renewals, upgrades, and downgrades.
• Identify and implement process improvements to enhance efficiency and accuracy.
• Work with cross-functional teams to streamline workflows and optimize the revenue cycle.
• Evaluate and implement billing and AR software solutions to enhance automation and efficiency.

What we are looking for

• Bachelor’s degree in Accounting, Finance, or a related field.
• Proven experience in accounts receivable and billing roles within the SaaS industry.
• Strong knowledge of accounting principles, revenue recognition standards (ASC 606), and deferred revenue accounting.
• Previous leadership experience with a focus on team development.
• Proficient in using accounting software and billing systems.
• Effective communication and interpersonal skills.

What you can do at Provi:

Make an impact: Work directly with the management team to help grow the business.

Find your groove and grow: Provi keeps growing and you should too. Expand your skill set, diversify your experience and develop along with us.

Enjoy competitive benefits: Health, Dental, Vision, 401K with match, Commuter Perks, Long/Short Term Disability, Employee Assistance Program, Unlimited PTO and ½ day Fridays in the Summer.

Be a part of something big: Join a dynamic and innovative team that is working to change a major industry.

In compliance with local law, we are disclosing the compensation range for this role above. Employee pay will vary based on factors such as qualifications, experience, skill level, competencies, and work location. Base pay is just one component of the Company's total compensation package for employees. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, the Company provides a variety of benefits to employees, including health insurance coverage, life, and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO).

Provi is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

If you're a qualified candidate with a disability and you need a reasonable accommodation in order to apply for this position, please contact us at [email protected].