Senior Executive Administrative Assistant

Job Description
It is helpful to have a strong depth of JP Morgan institutional knowledge, proven ability to navigate the firm fluidly, basic project management skills, strong interpersonal, communication and influence skills. You will need to constantly collaborate with colleagues to provide essential support on the executive floor for the broader leadership team as needed. You should have proven experience proactively supporting senior leaders with large organizations, experience efficiently tracking and organizing deliverables on their behalf. Our new team member must diplomatically represent the senior leader at all levels of the corporate hierarchy which includes interacting with various executive level clients and internal constituents across all lines of businesses and represent the firm professionally at all times both internally and externally.
As a Senior Executive Assistant supporting a senior Middle Market and Specialized Industries leader, you will spend fast-moving days in the office managing a demanding senior leader calendar and travel. You will tap your thought leadership to manage priorities and ensure efficient use of executives' time. You will also work closely with peers to ensure robust on-site support and backup coverage.
Job Responsibilities:

• Act as the gatekeeper of all contact with the public, clients and staff coming through the executive's office
• Provide general office support to include phone coverage, printing, etc
• Manage extensive and complex calendar for Senior Executive in a fast paced and dynamic environment
• Work closely with Business Manager on maintaining key documents including organizational charts and background materials. Able to take succinct minutes and replay key takeaway and themes from senior meetings.
• Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics.
• Provide site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times
• Arrange and maintain extensive travel plans and itineraries for both international and domestic travel
• Plan and lead large events, Town Halls, maintain critical follow ups and draft simple communications.

Required qualifications, capabilities and skills:

• Strong personal leadership, ability to work independently and effectively in a demanding, changing environment
• Exceptional travel planning skills and knowledge
• Detailed and strong organizational skills
• Demonstrated ability to plan complex and large events
• Strong background in a financial services and or technology environment
• Exceptional interpersonal, presentation and communication skills
• Fluency in all Microsoft office products

***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid option
About Us
JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set, and location. For those in eligible roles, we offer discretionary incentive compensation which may be awarded in recognition of firm performance and individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
JPMorgan Chase is an Equal Opportunity Employer, including Disability/Veterans
About the Team
Commercial Banking is focused on helping our clients succeed and making a positive difference in our communities. We provide credit and financing, treasury and payment services, international banking and real estate services to clients including corporations, municipalities, institutions, real estate investors and owners, and nonprofit organizations.