Personal Executive Assistant to the CEO

Overview:

This role is an exciting opportunity for entrepreneurial, take-charge candidates who excel in both high-level administrative support and personalized lifestyle management. As the Personal Executive Assistant, you will provide comprehensive assistance to the CEO, ensuring seamless professional operations and an enjoyable lifestyle experience.

You will be responsible for coordinating executive outreach, overseeing special projects, and acting as a liaison to senior management. Additionally, you will manage personal and lifestyle-related tasks, including travel arrangements, concierge services, and research on a variety of topics to support the CEO and their family.

The ideal candidate is highly organized, detail-oriented, and able to exercise sound judgment in diverse situations. Strong written and verbal communication skills, administrative expertise, and the ability to manage multiple priorities in a fast-paced environment are essential. This position requires a proactive, resourceful, and discreet professional who thrives in an entrepreneurial setting. The Personal Executive Assistant will work closely with an assistant team and report directly to the CEO.

What You'll Do:

• Provide 24/7 concierge service and availability, including weekends and holidays
• Manage sensitive matters with a high level of confidentiality 
• Manage travel logistics including booking flights, transportation, and accommodations in addition to researching and creating travel itineraries
• Stay up to date on hospitality trends to execute prime reservations and provide recommendations
• Coordinate with other staff members, including the Principal’s Personal Assistant on any household and/or personal projects
• Ability to function well in a high-paced environment; performs additional duties as assigned by executives
• Use discretion, confidentiality, and good judgment to handle C-Level matters
• Represent the company and the Executive in a positive light through great follow-through skills and sound judgment
• Prepare expense reports on a regular basis

What You Have:

• 3+ years of experience working as a Personal Assistant / Executive Assistant for high-net-worth individuals and/or families
• 24/7 concierge service experience required
• Lives in the New York City area
• Available to travel locally as needed
• Excellent verbal and written communication and interpersonal skills
• Strong organizational and time management skills with outstanding attention to detail and accuracy
• Flexibility and adaptability in a fast-paced and dynamic work environment
• Maintain a high level of professionalism and integrity in dealing with confidential matters
• Can remain calm under pressure and urgent situations
• Keeps up with industry trends in the city within hospitality: restaurants, events, etc.

What We Offer:

The annual base salary range for this position is $130,000 - $180,000. Additionally, this position is eligible for an annual discretionary bonus based on performance.  Base salary may vary depending on job-related knowledge, skills, and experience, as well as geographic location. Additionally, this position is eligible for an annual discretionary bonus based on performance. You will be eligible for the following benefits:

• 15 PTO Days, 10 legal holidays, and sick days
• Comprehensive Medical, dental, and vision plans
• Will match up to 10% of employee contribution for 401(k), life insurance, paid time-off and parental leave plans
• Commuter benefits and a corporate discounts
• Development opportunities through the LinkedIn Learning platform
• Friday happy hour, “Summer Fridays”, and free snacks and beverages in the office
• Year-round corporate athletic league
• Casual work environment, team building, and other social events

About Guidepoint:

Guidepoint is a leading research enablement platform designed to advance understanding and empower our clients’ decision-making process. Powered by innovative technology, real-time data, and hard-to-source expertise, we help our clients to turn answers into action. 

Backed by a network of nearly 1.5 million experts and Guidepoint’s 1,300 employees worldwide, we inform leading organizations’ research by delivering on-demand intelligence and research on request. With Guidepoint, companies and investors can better navigate the abundance of information available today, making it both more useful and more powerful. 

At Guidepoint, our success relies on the diversity of our employees, advisors, and client base, which allows us to create connections that offer a wealth of perspectives. We are committed to upholding policies that contribute to an equitable and welcoming environment for our community, regardless of background, identity, or experience. 

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