Payroll Administrator

With care, enthusiasm and respect, the HR department seeks to forge positive experiences for staff while exceeding their expectations.  We strive to meet and anticipate staff needs in a timely and effective manner through sustained innovation in both product and process service deliveries.

The Payroll Administrator position is accountable for HRIS/Payroll entries, processing, and audits as well as personnel records maintenance and compliance. This position is also responsible for delivering effective HR communications and service delivery including responding to walk-in, phone call, and email inquiries related to timesheets, payroll, benefits, policy, and other HR related matters. 

• Shared responsibility with Director of Payroll & HRIS for preparing and processing semi-monthly multi-state payroll for 8 entities including 7 charter highschools for over 600 employees with both union and non union employees
• Coordinate efforts between payroll, human resources, finance and other departments to ensure proper workflow and maintenance of employee data into payroll
• Process new hires, transfers, terminations, salary changes, stipends, bonuses, and all benefit related deductions
• Track and audit all employee self service changes, including updates to addresses, W4, direct deposit, benefits and pay information
• Ability to create and maintain pay data imports into the payroll/HRIS system for payroll processing
• Handle the administration of the electronic timekeeping system including: employee/manager setup, adherence to FLSA rules, monitor submissions/approvals of timesheets and time off, ensure valid data transfers to/from payroll
• Compile all pre and post payroll reports from HR system for dissemination to the Director and finance department
• Lead new hire training for employee self service and timecards. Keeping employee manuals on each system up-to-date
• Verify all IRS required information including quarterly tax returns (941), year-end W-2 forms and ACA compliance
• Receive, review and answer garnishment orders from courts, government agencies, and creditors in a timely and efficient manner
• Assist in ensuring payroll practices remain compliant with all federal, state and local regulations
• Sustain a positive employee experience by liaising with staff at all levels to answer payroll, timecard and time off questions
• Maintain employee confidence and protect payroll operations by keeping information confidential

• Associates Degree required in HR, finance or related field
• Bachelor’s Degree preferred

• Minimum 5 years of payroll experience required
• Minimum 2 years of timesheet management required
• ADP Workforce Now experience a plus
• Non-profit or education industry experience a plus

• Experience and comfort successfully processing the full payroll life cycle, including data entry, importing and auditing of data, preferably with ADP WFN
• Demonstrated knowledge of payroll and tax relevant laws and policies including research, opening/closing jurisdictions, analyzing and resolving payroll tax issues, payroll tax regulations
• Previous experience with multi-state payroll 
• Ability to manage multiple tasks and shifting priorities under tight deadlines
• Action oriented with strong follow-up skills and initiative to correct problems
• Excellent verbal and written communication skills and a commitment to positive employee interactions
• Detail-oriented with ability to ensure integrity of information and follow workflow processes
• Ability to learn quickly, work in a fast paced environment and multi-task effectively
• Demonstrated knowledge and use of MS Office and Google products 
• Experience utilizing payroll processing software or HRIS required
• Working knowledge of ADP WFN and eTime strongly preferred