Operations Coordinator

Overview:

The Guidepoint Insights Operations team turns questions into answers. The team strategizes topics that our clients need to know about and delivers events that answer questions before our clients think to ask them. The team hosts teleconferences, in-person meetings, and custom events, featuring Advisors in our network that best fit featured topics.

The Operations Coordinator will be responsible for assisting the team in the organization and coordination of company sponsored teleconferences and New York based breakfast/lunch meetings.

What you'll do:

• Supports operations associates in hosting teleconferences across sectors
• Contact clients to determine event interest, confirm predetermined advisors, send invitations to clients, oversee client RSVPs and compliance, manage all correspondence with advisors prior to meeting, assist in maximizing attendance at events, ensure event runs successfully, conduct post event cost analysis and review client charges
• Assist in managing internal documents
• Work closely with other team members to ensure successful execution of meetings via the scheduling of advisors for breakfast/lunch meetings agendas and teleconferences
• Provide team with all relevant materials for the events including PowerPoint slides, event signage and brochures
• Oversee New York based events logistics including food and beverage services, client RSVPs and compliance

What you have:

• Bachelor’s degree 
• Previous project management experience
• Exceptional organizational skills with meticulous attention to detail
• Ability to prioritize and multi-task and to work under tight deadlines
• Flexibility to work long and unpredictable hours
• Proficiency in MS-Office, Outlook, and Google Suite
• Proficient in the use of the internet for research
• Availability to attend New York based meetings
• Demonstrated ability to communicate effectively and persuasively, both verbally and textually
• Demonstrated ability to work both in a team atmosphere and autonomously
• A desire to work in a fast-paced entrepreneurial environment

What We Offer: 

The annual base salary range for this position is $55,000. Additionally, this position is eligible for an annual discretionary bonus based on performance. 

You will also be eligible for the following benefits: 

• 15 PTO Days, 10 legal holidays, and sick days 
• Comprehensive Medical, dental, and vision plans 
• Will match up to 10% of employee contribution for 401(k), life insurance, paid time-off and parental leave plans 
• Commuter benefits and a corporate discounts 
• Development opportunities through the LinkedIn Learning platform 
• Friday happy hour, “Summer Fridays”, and free snacks and beverages in the office 
• Year-round corporate athletic league 
• Casual work environment, team building, and other social events 

About Guidepoint: 

Guidepoint is a leading research enablement platform designed to advance understanding and empower our clients’ decision-making process. Powered by innovative technology, real-time data, and hard-to-source expertise, we help our clients to turn answers into action. 

Backed by a network of nearly 1.5 million experts and Guidepoint’s 1,300 employees worldwide, we inform leading organizations’ research by delivering on-demand intelligence and research on request. With Guidepoint, companies and investors can better navigate the abundance of information available today, making it both more useful and more powerful. 

At Guidepoint, our success relies on the diversity of our employees, advisors, and client base, which allows us to create connections that offer a wealth of perspectives. We are committed to upholding policies that contribute to an equitable and welcoming environment for our community, regardless of background, identity, or experience. 

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