Office Manager/Executive Assistant

Traba is building a world where the global supply chain operates at peak efficiency. We are a technology company that enhances the productivity and potential of the industrial supply chain by connecting businesses with reliable workers. We leverage location monitoring, predictive algorithms, machine learning, AI, computer vision, and other advanced technologies to drive an unparalleled customer experience. Our mission is to empower both businesses and workers to reach their full productivity and potential. We’re proud to be backed by some of the world’s best investors, including Founders Fund, Khosla Ventures, and General Catalyst.

We are seeking a highly motivated, detail-oriented, and energetic Office Manager/Executive Assistant to join our rocketship startup. You will be responsible for providing daily in-office operational and personal support to our company's Chief Executive Officer while also ensuring the office runs smoothly and efficiently.

You will report into and partner with the Chief of Staff to provide scheduling support, coordinate meetings, and ultimately act as a source of efficiency to the CEO.

Additionally, you will leverage your communication and organizational skills to oversee the daily operations of our office in Soho, NYC. You will manage and maintain the space, act as a receptionist to greet visitors, coordinate with building management, and assist with other employee-related administrative tasks. This role is essential to the smooth running of our operations and we're excited to bring on someone who thrives in a fast-paced environment.

Key Attributes:

• Detail-Oriented: You ensure accuracy and maintain high standards in every task.

• Polished Professional: You represent the company with a professional demeanor, interacting effectively with all stakeholders.

• Trustworthy & Resilient: You handle challenges with integrity and advocate for necessary actions.

• Startup Enthusiast: You embrace the fast-paced startup lifestyle with a proactive mindset.

• Open-Minded: You’re adaptable, ready to tackle various tasks to support the CEO and Chief of Staff.

• Strong Work Ethic: Willing to do what it takes to get results; our company operates in-person, 5 days a week, with a commitment to building a trillion-dollar company.

Executive Assistant Responsibilities:

• Manage calendars for the CEO and Chief of Staff, aligning schedules with priorities.

• Organize email communications and coordinate travel, including in-market visits.

• Support equity management through Carta and maintain organized documents in Google Drive.

• Compile documents for performance reviews and assist in board meeting preparation.

• Aid in fundraising operations, including document organization.

• Handle personal appointments (e.g., dentist, apartment tasks) and arrange services like housekeeping.

Office Management Responsibilities:

• Oversee office operations, ensuring equipment functionality and prompt issue resolution.

• Manage supplies and inventory, including snacks; coordinate with vendors and repairs.

• Welcome visitors, especially interview candidates, and support company events like All Hands meetings.

• Assist HR with recruitment, onboarding, employee records, benefits, and offboarding (software decommissioning, asset recovery).

• Maintain a seating chart and address cleanliness in the office.

• Coordinate "Trabaversary" celebrations (balloons, cards, etc.).

You’re Likely to Succeed If You:

• Have 1+ years of administrative support experience; a bachelor’s degree is preferred but not required.

• Pay strong attention to detail and have a “no-task-too-small” mindset.

• Are proactive, able to prioritize, and comfortable managing multiple tasks.

• Work well with others, building productive relationships across the company.

• Exercise sound judgment in communication with internal and external executives.

• Thrive in a fast-paced environment, learn quickly, and operate with a sense of urgency.

Benefits:

• 📈 Start-up equity

• 💰 Competitive Salary

• 🩺 100% Paid health, dental & vision coverage

• 🍽️ Dinner Provided via Grubhub & stocked kitchen for NY employees

• 🚍 Commuter benefit

• 🎤 Team building events

• 🏋🏽 Gympass Benefit

• 🌴 Flexible PTO

• ✚✚ Additional: One Medical Membership, Gympass, HSA via Optum, Talkspace, HealthAdvocate, Teledoc Health

Salary Range Details:

The compensation range for this position is set between $65,000 and $85,000, reflecting our market analysis and other relevant considerations. However, exceptions may be made for candidates with qualifications that significantly differ from those outlined in the job description.

Equal Opportunity Employer

Traba is dedicated to promoting Equal Opportunity employment practices. We evaluate all applicants without discrimination based on race, color, religion, creed, national origin, age, sex, gender, marital status, sexual orientation and identity, genetic information, veteran status, citizenship, or any other characteristics that are legally protected by local, state, or federal regulations. We encourage applicants from a variety of backgrounds, experiences, and skill sets.

Our Values

Dream BIG - We are on a path to change the world for the better. We create and communicate a bold direction that inspires a life-changing vision. We don’t sacrifice long-term value for short-term results.

Olympian’s Work Ethic - Changing the world never comes easy. We work harder, longer, and smarter, not just two out of three. We put everything we have on the field.

Growth Mindset - We confront the toughest challenges head-on and persevere. Sometimes we fail, but we brush ourselves off, adapt, learn, and push forward with resilience.

Customer Obsession - We go the extra mile for our workers and businesses. We remain focused on delivering high-quality products and services that solve these often overlooked communities’ problems.

What is light industrial labor?

Light industrial flexible staffing is a $40B labor market that encompasses entry-level jobs in warehouses & distribution centers. These workers pack boxes, load trucks, and manage warehouse operations to keep supply chains running at peak efficiency.