Office Manager and Events Associate (Part-Time)

About Formation Bio

Formation Bio is a tech and AI driven pharma company differentiated by radically more efficient drug development. 

Advancements in AI and drug discovery are creating more candidate drugs than the industry can progress because of the high cost and time of clinical trials. Recognizing that this development bottleneck may ultimately limit the number of new medicines that can reach patients, Formation Bio, founded in 2016 as TrialSpark Inc., has built technology platforms, processes, and capabilities to accelerate all aspects of drug development and clinical trials. Formation Bio partners, acquires, or in-licenses drugs from pharma companies, research organizations, and biotechs to develop programs past clinical proof of concept and beyond, ultimately helping to bring new medicines to patients. The company is backed by investors across pharma and tech, including a16z, Sequoia, Sanofi, Thrive Capital, Sam Altman, John Doerr, Spark Capital, SV Angel Growth, and others. 

You can read more at the following links:

• Our Vision for AI in Pharma
• Our Current Drug Portfolio
• Our Technology & Platform

At Formation Bio, our values are the driving force behind our mission to revolutionize the pharma industry. Every team and individual at the company shares these same values, and every team and individual plays a key part in our mission to bring new treatments to patients faster and more efficiently.

About the role

We are seeking an organized Office and Events Associate to support our workplace operations and maintain our company culture. In this role, you will manage office facilities, coordinate events, and ensure smooth daily operations.

The ideal candidate will have strong organizational abilities and problem-solving skills. Your responsibilities include maintaining the office environment, coordinating company events, and providing operational support during office hours.

Hours: (On-site)

Monday & Thursday: 8:00 AM - 1:00 PM

Tuesday & Wednesday: 8:00 AM - 5:00 PM

Flexibility is potentially needed for additional company initiatives and/or events

Responsibilities

• Maintain immaculate office spaces and common areas through daily monitoring and hands-on upkeep.
• Build and maintain strong relationships with building management, security, and facilities teams.
• Coordinate building maintenance requests, access cards, and daily employee requests.
• Plan and coordinate daily catered lunches, including dietary restriction management and vendor relationships.
• Manage comprehensive snack and beverage program, ensuring variety and freshness.
• Implement and maintain detailed organizational systems for office supplies, storage, and shared spaces.
• Support the planning and execution of company events and employee programs.
• Monitor and maintain pristine meeting spaces, ensuring readiness for daily use.
• Track and maintain detailed records for meals, supplies, and event budgets.
• Partner with internal stakeholders to enhance the workplace experience.

Expected to be present in the office for all designated hours 

About You

• 3-5 years of progressive office management experience.
• Experience managing building relationships and facilities coordination.
• Strong attention to detail and commitment to workplace excellence.
• Proven experience in meal planning and catering coordination.
• Ability to physically maintain office spaces (including lifting up to 25 pounds).
• Experience managing vendors and maintaining quality control.
• Exceptional organizational and time management skills.
• Creative problem-solver with strong initiative.
• Strong cross-functional communication abilities.
• Experience supporting a hybrid work environment.
• Bachelor's degree preferred.

We offer competitive compensation because we want to hire the best people and reward them for their contributions to our mission. We pay all employees competitively relative to the New York City market, regardless of their location. In compliance with NYC’s pay transparency law and in pursuit of pay equity and fairness, we publish salary ranges for all open roles at Formation Bio. The target salary range for this role is $24.00 - $31.00 per hour.

On top of base salary, we also offer equity, generous perks, location flexibility, and comprehensive benefits – learn more about them and our compensation philosophy here.

If this range doesn’t match your expectations, please still apply because we may have something else for you.

You will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.