Grants and Compliance Manager

POSITION DESCRIPTION
Grants and Compliance Manager

Reports to: General Counsel
Location: New York, NY / 5 days a week in office

About REFORM Alliance:
REFORM is committed to transforming probation and parole throughout the United States by changing laws, systems, and culture. The organization is working to replace America’s criminal justice system with a restorative approach that is fair, accountable, and invested in rehabilitation. Our goal is for people to reenter society with dignity, create meaningful pathways to work, and equip them with the tools to succeed, all while making families and communities safer and stronger.

REFORM was founded in the wake of the #FreeMeek movement. The Board includes award-winning recording artist Meek Mill; Fanatics executive chairman Michael Rubin; Arnold Ventures co-founder Laura Arnold; entrepreneur and business mogul Shawn “JAY-Z” Carter; Kraft Group CEO and New England Patriots owner Robert Kraft; Galaxy Digital CEO and founder Michael E. Novogratz; Vista Equity Partners founder, chairman, CEO Robert F. Smith; Brooklyn Nets co-owner, businesswoman, investor, and philanthropist Clara Wu Tsai; and CEO and President of Live Nation Entertainment Michael Rapino. Criminal justice advocate Jessica Jackson leads the organization as CEO.

Purpose:

The Grants and Compliance Manager plays a critical role in ensuring the success and sustainability of the organization by managing all aspects of incoming and outgoing grants. This role is dedicated to fostering strong relationships with major funding partners, leading development communications, and coordinating the delivery of key proposals and reports. The Contracts and Grants Manager also collaborates with various departments to ensure the alignment of grant activities with organizational goals and leads special projects that contribute to the overall mission and culture of the organization.

Key Responsibilities:

• Grant Management:
  • Manage all aspects of outgoing and incoming grants, ensuring compliance with funder requirements and organizational policies.
  • Coordinate with the finance department on the distribution of funds to grantees, ensuring timely and accurate disbursements.
  • Monitor and evaluate grant performance, ensuring timely and accurate reporting to funders.
• Contract Management
  • Lead the grants and contracts process
  • Draft, administer, and monitor the full cycle of agreements to ensure they meet terms and conditions
  • Develop and maintain accurate records of subgrant/contracting in systems, tools, and technologies
  • Work closely with the Finance to coordinate disbursement of payment and report instance of non-compliance with contractual terms 
  • Recommend subgrant or contract-related policies to support overall organizational goals, priorities, and requirements, including compliance with laws and regulations.
  • Review strategies and institutional procedures for dealing with challenging, complex grants or contract management issues.
  • Acts as a point of contract with contractors and subgrantees; provides policy and procedure interpretation to various stakeholders, as needed.
• Compliance 
  • Preparing and submitting regulatory paperwork
  • Support the General Counsel with compliance with REFORM policies and standards.
  • Liaising with various external regulatory bodies
  • Creating and maintaining a records and documentation database
• Cross-Departmental Collaboration:
  • Collaborate with other departments to gather information, gain access, and provide updates on grant-related activities.
  • Work closely with the finance and program teams to ensure accurate and timely financial reporting and program implementation.
• Cultural Contribution:
  • Contribute to the overall culture and success of the organization by promoting a positive and collaborative work environment.
  • Actively participate in organizational initiatives and support team members as needed.
• Special Projects:
  • Lead the coordination of special projects.
  • Manage other special projects as assigned by the General Counsel, ensuring they align with the organization’s strategic goals.

Qualifications:

• Bachelor's degree in a related field (e.g., Nonprofit Management, Public Administration, Business Administration).
• Minimum of 5 years of experience in grant management, fundraising, or a related field.
• Proven track record of successful grant writing and funder relationship management.
• Strong project management skills with the ability to manage multiple projects and deadlines.
• Excellent communication skills, both written and verbal.
• Ability to work collaboratively with internal and external stakeholders.
• Strong organizational skills with a keen attention to detail.
• Experience with special projects and initiatives is a plus.

Required Skills: 

• Ability to analyze and interpret complex grant requirements, budgets, and financial reports.
• High attention to detail in managing grants, proposals, and reporting requirements.
• Excellent verbal and written communication skills, with the ability to convey information clearly and persuasively.
• Strong ability to prioritize tasks, manage time effectively, and meet deadlines in a fast-paced environment.
• Proactive approach to identifying challenges and developing creative solutions.
• Strong project management skills with the ability to manage multiple projects and deadlines.

Preferred Skills:

• Experience with Zoom Grants and Salesforce
• Grant Writing 

Salary: $100,000

We believe in the magic, connection, and collaboration that in-office work brings to our team. Therefore, we gather in our New York City (midtown) office five (5) days a week. The role requires staff to live within commuting distance of New York City. 

Our current benefits* include:

• Competitive salaries in the market of similar non-profit organizations
• Comprehensive benefits, including medical, dental, vision, life, disability, and other ancillary options.
• 20 days of Paid Time Off (PTO) during the first year of employment in addition to org-wide holidays (11), and winter shutdown during the last week of December
• 4% 401(k) match after 30 days of employment 
• Coverage of 100% of health insurance premiums for employees (health, vision & dental)
• $75.00 monthly cell phone reimbursement

*Please note that the organization reserves the right to change benefits at any time.  

About REFORM Alliance’s Culture:

At REFORM Alliance, we strive to move hearts and minds to create a more humane criminal justice system. This requires us to maintain a company culture that values employee individuality and community development. We are committed to fostering an environment that is inclusive, empowering, and globally minded. We firmly believe that diversity in gender, race, ethnicity, sexual identity, cultural background, religion, disability, and age produces ideas and perspectives that make our efforts stronger for people unjustly in the system and make our company a better place to work. Our leadership team is committed to embedding diversity and inclusion into everything we do and how we lead.