Executive Assistant

I. Job Summary | Major goals and objectives.

Dotdash Meredith is looking for a highly organized Executive Assistant to support our Chief Technology Officer and Chief Product Officer. The role requires you to be self-motivated, flexible, and nimble since we are a fast-paced, high-growth digital media company. You are responsible for maintaining multiple calendars, scheduling meetings with internal and external parties, coordinating travel, managing T&E, and tending to any other needs that pop up. This role reports directly into the executive you support.

II. Essential Job Functions

●   Expertly manage day-to-day workflows, providing best in class support throughout back-to-back meeting days; often with little oversight and making judgements based on known priorities to the leaders you support 

● Proactively check in, anticipating needs and offering to take things over 

● Manage multiple calendars, scheduling all meetings and personal engagements with expert finesse, and overseeing them through to completion 

● Clearly communicate calendar shifts to your executive’s guests and internal stakeholders ● Attend meetings when needed, taking notes on follow up items to track to help your leader drive completion of key deliverables and follow up on outstanding items 

● Coordinate all travel arrangements including booking airfare, hotels, transportation, and reservations for multiple executives 

● Compile and submit monthly expense reports, managing receipts and other documentation, while adhering to corporate policies on T&E 

● Maintain relationships with your executives’ most important external stakeholders, communicating with them over multiple channels 

● Stay up-to-date on company happenings and priorities for the Product & Technology org at large, keeping your finger on the pulse of the organization's needs 

● Provide coverage for the EA team when needed to ensure our top executives always have support present 

● Assist with coordination of events, team outings, socials, onboarding; taking on ad-hoc projects as needed, proactively anticipating and solving problems 

III. Minimum Qualifications and Job Requirements | All must be met to be considered.

Experience: Experience in an Executive or Administrative Assistant role 

Specific Knowledge, Skills and Abilities:

• Proven technical capabilities in Apple iOS and G-Suite; Concur, Egencia and related systems are a plus 

• Attention to detail and strong organizational skills are core talents of yours 

• You have a natural sense of calm under pressure 

• You thrive when you find solutions to tough problems

• Able to anticipate needs and work autonomously without much direction but also a team player 

• You are the gatekeeper at all times 

• You possess an innate drive to delight and exceed expectations 

• You have a thirst for knowledge and a strong desire to learn about the business you support