Executive Assistant, CEO

FORTUNE drives the conversation about business. With a global perspective, the guiding wisdom of history, and an unflinching eye to the future, we report and reveal the stories that matter today—and that will matter even more tomorrow. With the trusted power to convene and challenge those who are shaping industry, commerce and society around the world, FORTUNE lights the path for global leaders—and gives them the tools to make business better.  

The primary responsibility of the person in this role will be to support our Chief Executive Officer to ensure that company goals and objectives are accomplished, and operations run efficiently. 
 
The individual in this role must demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the executive leadership team. Also, as a member of an agile EA team, this person will contribute and partner with our other EAs to support company events, and bring best practices to our organization. 

New York City (hybrid). 4 days in the office per week, subject to change.

• Performs administrative duties required to support executives and ongoing operations. 
  
• Manages a small team.

• Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness.  

• Establishes/maintains organized systems for managing tasks and multiple calendars.  

• Coordinates domestic and international travel. 

• Completes expense reports and processes invoices.  

• Coordinates meetings including, but not limited to, preparing and distributing agendas and other meeting materials, reserving and preparing facilities, and recording and transcribing/translating meeting minutes.  

• Coordinates and sets up department-wide events. 

• Assists with special projects as assigned. 

• Demonstrates a high level of professionalism and discretion in dealing with confidential and sensitive issues. 

• Associate's degree or equivalent.
• 10 or more years of relevant experience, including management experience.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office, Concur, ADP.
• Versatility, flexibility, and willingness to work in dynamic culture with enthusiasm and discretion.
• Acute attention to detail.
• Commitment to excellence and high standards.
• Ability to work on complex projects with general direction and minimal guidance.
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Good judgement with the ability to make timely and sound decisions.
• Creative, flexible, and innovative team player.
• Strong organizational, problem-solving, and analytical skills; able to manage priorities, people and workflow.
• Ability to work independently and as a member of various teams and committees.

For this role the estimated base salary range, depending on level of experience, is $140,000 - $160,000.

At Fortune Media, our mission is to change the world by making business better. We achieve that by providing trusted information, great storytelling, rigorous benchmarking and world-class community building. And our key values are humility, ownership, and transparency. 

The policy of Fortune Media is to provide equal employment opportunities to all applicants and employees without regard to race, color, caste, creed, religion, sex, sexual orientation, gender identity or expression, marital status, citizenship status, age, national origin, ancestry, disability, or any other characteristic protected by applicable law. Fortune Media affirmatively seeks to advance the principles of equal employment opportunity and values diversity and inclusion. 

 Our California Resident Applicant and Prospective Applicant Privacy Notice is located at this link: https://fortune.com/california-resident-applicant-and-prospective-applicant-privacy-notice/

 Please review Fortune Media Group (UK) Limited's Job Applicant Privacy Notice at https://fortune.com/job-applicant-privacy-notice-uk/ to understand how your personal data will be handled.