Administrative Assistant

Posted 17 Days Ago
Be an Early Applicant
Trenton, NJ
Hybrid
Entry level
Artificial Intelligence • Healthtech • Professional Services • Analytics • Consulting
Where passion changes lives
The Role
The Administrative Assistant provides support to consulting professionals by managing schedules, handling travel logistics, coordinating meetings, organizing documents for proposals, troubleshooting issues, and acting as front desk back-up while boosting managers' productivity.
Summary Generated by Built In

ZS is a place where passion changes lives. As a management consulting and technology firm focused on improving life and how we live it , our most valuable asset is our people. Here you'll work side-by-side with a powerful collective of thinkers and experts shaping life-changing solutions for patients, caregivers and consumers, worldwide. ZSers drive impact by bringing a client first mentality to each and every engagement. We partner collaboratively with our clients to develop custom solutions and technology products that create value and deliver company results across critical areas of their business. Bring your curiosity for learning; bold ideas; courage an d passion to drive life-changing impact to ZS.
Our most valuable asset is our people .
At ZS we honor the visible and invisible elements of our identities, personal experiences and belief systems-the ones that comprise us as individuals, shape who we are and
make us unique. We believe your personal interests, identities, and desire to learn are part of your success here. Learn more about our diversity, equity, and inclusion efforts and the networks ZS supports to assist our ZSers in cultivating community spaces, obtaining the resources they need to thrive, and sharing the messages they are passionate about.
ZS' Corporate Support teams operate the firm's core internal enterprise functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds, but share a passion for quality customer service and dedication-whether our customer is a client or another ZS employee.
Administrative Services provides support services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel-planning operations, catering coordination and facilities management.
ADMINISTRATIVE ASSISTANT
We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills for our Princeton, NJ office. The Administrative Assistant performs administrative support functions and operations for several consulting professionals within an office.
What You'll Do:

  • Increase managers' productivity (screening calls, interacting with vendors and clients, and email correspondence);
  • Provide scheduling support to multiple individuals (appointment, heavy calendar and meeting management);
  • Complete administrative processes (expense reports);
  • Prepare domestic and international travel logistics (itineraries, visas, etc.);
  • Coordinate internal and external meetings/activities (i.e. facility reservation and set-up, hotel accommodations, catering, etc.);
  • Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials);
  • Address problems and troubleshoot with internal and external stakeholders;
  • Handle special projects with demanding deadlines;
  • Front desk reception back-up (answering phones, greeting visitors, handling deliveries);
  • Hours are 8:30 am - 5:30 pm.


What You'll Bring:

  • High school diploma required; post-secondary education or Associate's/Bachelor's degree preferred;
  • At least 3 years of relevant work experience as an Administrative Assistant, preferably in a professional services environment;
  • Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
  • Expereince with heavy calendar managment for multiple stakeholders;
  • Strong oral and written communication skills;
  • Professional appearance and demeanor with ability to exercise good judgment and discretion;
  • Attention to detail, dependability/punctuality;
  • Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
  • Experience working both independently and with a team in a demanding environment;
  • Sense of humor appreciated.


Perks & Benefits:
ZS offers a comprehensive total rewards package including health and well-being, financial planning, annual leave, personal growth and professional development. Our robust skills development programs, multiple career progression options and internal mobility paths and collaborative culture empowers you to thrive as an individual and global team member.
We are committed to giving our employees a flexible and connected way of working. A flexible and connected ZS allows us to combine work from home and on-site presence at clients/ZS offices for the majority of our week. The magic of ZS culture and innovation thrives in both planned and spontaneous face-to-face connections.
Considering applying?
At ZS, we're building a diverse and inclusive company where people bring their passions to inspire life-changing impact and deliver better outcomes for all. We are most interested in finding the best candidate for the job and recognize the value that candidates with all backgrounds, including non-traditional ones, bring. If you are interested in joining us, we encourage you to apply even if you don't meet 100% of the requirements listed above.
To Complete Your Application:
Candidates must possess work authorization for their intended country of employment.
An on-line application, including a full set of transcripts (official or unofficial), is required
to be considered.
NO AGENCY CALLS, PLEASE.
Find Out More At:
www.zs.com

What the Team is Saying

Ash Easwar
Suzanne Boyan
Kristina Sambucci
Callum Brazier
Michelle Lu
Mike Vula
Mina Labib
Judith Kulich
Anna Simon
Rachana Late
The Company
New York , NY
13,000 Employees
Hybrid Workplace
Year Founded: 1983

What We Do

ZS is a management consulting and technology firm focused on transforming global healthcare and beyond. We leverage our leading-edge analytics, plus the power of data, science and products, to help our clients make more intelligent decisions, deliver innovative solutions and improve outcomes for all. Founded in 1983, ZS celebrated 40th anniversary last year with more than 13,000 employees in 35 offices worldwide.

Why Work With Us

ZS is where ambitions are welcomed. Where you have the freedom to define your own path and pursue whatever lights a fire in your soul. We’re for those whose spirit leads them to move, to act and drive real change. Work side by side with diverse yet like-minded people who share a collective vision driven to change the path of healthcare and beyond.

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ZS Teams

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Transforming Global Healthcare and Beyond
About our Teams

ZS Offices

Hybrid Workspace

Employees engage in a combination of remote and on-site work.

The Flexible & Connected model is our ZS standard. ZSers decide where it makes the most sense for them to work each day given client or teamwork.

Typical time on-site: 3 days a week
New York, NY

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