Accounting Specialist

Role Overview: We are seeking a detail-oriented and proactive Accounting Specialist to join our growing Finance & Operations team. In this role, you will assist in accounts receivable, accounts payables, preparation of financial statements, maintenance of accurate records, and support of various accounting activities to ensure compliance with established policies and procedures. The ideal candidate will have outstanding attention to detail, solid understanding of accounting principles, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

Key Responsibilities:

• Accounts Receivable:
  • Process and manage incoming invoices, ensuring timely and accurate billing to customers.
  • Monitor accounts receivable aging reports and follow up on outstanding invoices to ensure timely payments.
  • Reconcile customer accounts and resolve discrepancies in a professional manner.
  • Assist in preparing monthly revenue reports and forecasting cash flow based on receivables.
• Accounts Payable:
  • Process accounts payable transactions, including invoice verification and payment scheduling.
  • Maintain relationships with vendors and respond to inquiries regarding payment status.
  • Ensure compliance with company policies regarding expenses and vendor payments.
  • Assist in reconciling vendor statements and resolving any discrepancies.
• Receiving, recording, and banking cash, checks, and any other forms of payment
• Using accounting software to record, store, and code documents
• Update and maintain a financial Operating Dashboard
• Support month-end, quarter-end and year-end closing activities, including journal entries and account reconciliations related to accounts receivable and accounts payable.
• Maintain and reconcile general ledger accounts, ensuring accuracy and compliance with governmental and company policies.
• Prepare and maintain accurate documentation for audits and regulatory compliance.
• Assist in budgeting and forecasting processes as needed.
• Reconciling and reporting discrepancies found in records
• Respond to inquiries from internal and external stakeholders regarding financial matters.
• Support the implementation of accounting systems and process improvements.
• Perform other accounting-related tasks as assigned.

Qualifications:

• Associate's degree in Accounting, Finance, or a related field; Bachelor's degree preferred.
• Minimum of 2 years of experience in accounting, with a strong focus on accounts receivable and accounts payable.
• Proficiency in Quickbooks and Microsoft Office Suite, particularly Excel.
• Strong understanding of Generally Accepted Accounting Principles (GAAP).
• Outstanding attention to detail and strong analytical skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.